Check List

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Immediately after Booking

• Communicate to Horsager Ministries all information needed to form a contract
• Read Contract, Stage Requirements and Timeline thoroughly upon receipt
• Sign and return both copies of the contract with 1st deposit check and directions to event location
• Secure location facilities and date
• Confirm all sound, lights, and stage Requirements are fulfilled (see Stage Requirements sheet)

One month prior

• Form a prayer team
• Form a separate team of counselors if needed.
• Give Press Release to the local papers to run week of event
• Start to run Radio and TV spots (When Relevant)
• Put up posters (When Revelant)
• Make any other promotional announcements / invitations / church bulletin pages
  • TIP The more personal an invitation is the more likely you will get people there
• Line up key helpers / technicians to be available night of event
  • Sound person
  • Lights person
  • Sales Helper
  • Greeters/ Stage bouncers
  • Counselors
• Get comment / response cards printed (if needed for an invitation)

One week prior

• Radio Interviews
• Confirm location availability for set up times
• Confirm times for all helpers / technicians to arrive
• Confirm that all publicity is done and running

Day of event

• Arrive early and confirm all requirements are fulfilled (people, equipment, promo table, etc.)
• Think about providing food for those who might be working over meal times
• Make sure clear signs are posted for your guests to know where to go and when
  • Where should they be while they wait for the theater doors to open?
• Signs at entrance AND auditorium or theater doors